Paper documents and traditional document management methods create security and productivity challenges for AUTO companies. A digital business and data management tool can reduce paper usage and simplify long and complicated procedures.
Insufficient document storage space and security
Paper documents increase the risks of losing or damaging important client data. Hotels need additional secure storage rooms and human resources to ensure proper paper document maintenance and safety.
Prolonged document search
According to GDPR (General Data Protection Regulation), client data must be stored until it’s no longer needed to process information of a customer. After years, hotels collect bulks of documents, raising the risk of losing private information, and prolonging document processing.
Costly document shredding
When the time comes, paper documents need to be erased without leaving any trace of information. Hospitality companies have to deal with costly document erasure operations and special security procedures.
Low data quality and lost communication with customers
Up to 50% of handwritten documents are lost because of insufficient data quality. Handwritten information on paper can be challenging to identify, and because of that, a company might accidentally violate GDPR requirements. Due to mistakes and discrepancies, hotels can’t continue communication with customers, losing upselling opportunities.
Limited COVID-19 preventive measures
Paper documents are in contact with at least a few people, meaning the chances of spreading the virus increase. Paper document disinfection is difficult, making it more challenging to protect customers during a health crisis.
Sign on Tab solution
Digitized documents archive for faster and more secure customer service.
Each template contains customized fields: signature, datePicker, input, select, checkboxes, radio boxes, country picker and relevant validation processes
Easy API integration - fast and easy-to-use digital solution.
Documents archived in line with GDPR compliance. Physical archiving costs reduced to 0
100% reduction in paper consumption for customer information gathering & management
High data quality and smooth communication with customers
Avoid long and troublesome paper management processes using a digital document signing tool. The digital archiving solution helps you eliminate paper logistics mistakes and avoid losing or compromising important information.