Document management and archiving is a challenging job for a business. Documents and customer information can be easily damaged or lost, not to mention significant paper document logistics and archiving costs. We live in a digital age that calls for innovative and smart solutions. Paper documents and traditional document management methods can’t satisfy a growing business and today’s consumer.
It inspires advanced and creative tools that could help you go paperless and reduce administrative work.
Digitally captured signature is one way to reduce paper usage in your business operations and ensure better data quality and security.
Digitally captured signature
Nowadays, you can find countless e-signature options. Unlike most of the solutions out there, a digitally captured signature is unique. This feature allows you to sign documents and contracts by hand but in a digital environment.
The signing process is the same as signing a paper document, but instead of putting a signature on paper, your clients put it on the tablet screen.
A customer signs with a finger or with a special active pen that allows the system to identify the unique characteristics of that person. However, more biometric data can be gathered by signing with an active pen.
The feature lets the customer sign even if they don’t have digital authentication tools such as a qualified signature. This way, you reach a wider range of clients and make the customer experience effortless.
Digitally captured signature benefits managing digital data
It might be tricky to understand the role of a digitally captured signature in a digital environment at first, but don’t worry, we have you covered. Let’s walk through some benefits of a digitally captured signature when going paperless.
Biometric information and increased data security
A digitally captured signature has the same legal power as a traditional signature on paper. But because the signature is written on a digital platform, the system can identify individual biometric details.
Biometric information can be used to identify a particular person. It collects data about the tilt angle, velocity, and imprint depth of a pencil.
Documents signed on a digital environment are stored in the same digital system or your business CRM/ERP storage space. The system then protects customer signatures and data with the electronic seal technology and encryption code. These measures ensure that only authorized users can access information, and no details will be lost in a data transfer process.
The convenience of going paperless
You don’t need to print a pile of documents just to collect one signature. Your customers can sign contracts and other files directly on a tablet and immediately get their own copy sent to their email, saving time and archiving space.
Multiple signing options
Because of the unique nature of the digitally captured signature, companies working with customers, who don’t have electronic authentication tools, can serve a much larger client base.
However, for your convenience, most of these tools also allow signing documents using a qualified signature.
This way, the signature method facilitates the signing process in physical locations where customers don’t have an opportunity to use electronic authentication tools.
That leads us to the main difference between a digitally captured signature and a qualified signature. Using only a digital signature limits your ability to serve clients who don’t use digital authorization tools (qualified signature). A digitally captured signature on a digital platform solves this problem and enables you to serve more clients and enhance your service quality.
Sign on Tab digitally captured signature
Sign on Tab system provides customers with a dual tool - a digitally captured signature and a document archiving solution. If you work with paper documents, contracts, and other information, you probably know how inconvenient it can get.
Storing and distributing paper is dangerous as you risk losing important data or the ability to contact customers because of invalid information. The Sign on Tab solves this problem by delivering one digital tool to store and archive all your documents. It allows archiving an unlimited amount of records, securing them with a special electronic seal and encryption code.